| Meeting ISO9001:2000 | |
| Verification | Technical Documents must be verified as being actually what was
described as being sent to you. This means although the document can be registered in your system, the electronic version CANNOT be made availble UNTIL it has been verified as being not only the correct version, but also that is readable, and not changeable. It may of course be marked up. |
| Approvals | If you have instigated an approval process, then responsibility remains with you to ensure that the you re-execute the process. It means ensuring that every (revision of every) document has a Stage or a Status. |
| Issues | If you have distributed this document to anyone else its is your
responsibility to make sure they are on the latest revision. Technical Documents MUST be formally issued. It is inadequate just to let people find and use what they want. |
| Staff | Apart from the above you must employ competent document controllers to perform these tasks. |
| Procedures | You MUST have documented, published, and auditable procedures. |
| Why | The following clauses of ISO9001:2000 have a direct bearing on the document control process: 4.2.3 [subclauses a,b,c,d,e,f, and g], 5.6, 6.2, 6.3, 7.1, 7.2, 7.3, 7.4.3, 7.5.1a and b, 7.5.2, 7.5.3, 7.5.4, 8.2.2, 8.3, 8.4, and 8.5. |
| How | So it is somewhat important that you use the right software which
in turn will ensure that you meet the necessary processes in the
mandated manner without further ado. Simply put, neither Portals nor EDM Systems cannot, whilst CEMDC has it all built in. |
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